Call for Papers: Open Sessions

Information Technology Section joint with Preservation and Conservation Section and News Media Section


"Here Today, Gone Tomorrow: The Current State of Born Digital News"

[2nd Revised Call with Deadline extended to: 29 April 2016]


15 August 2016
(This will be an all-day, Off-site session)


Ohio History Center, headquarters of the Ohio History Connection, Columbus, Ohio (formerly the Ohio Historical Society).

Please note: Lunch will not be provided, however, food trucks will be available through which you can purchase lunch. Food trucks are a quintessentially American experience, and will provide a variety of food options and will be able to accommodate a wide variety of food restrictions.

Information Technology Section joint with Preservation and Conservation Section and News Media Section invites proposals for papers to be presented at its Open Session – all-day, off-site – during the IFLA World Library and Information Congress/ 82th Annual Conference, 13-19 August 2016, Columbus, Ohio, United States

The IFLA 2016 theme, “Collections. Collaboration. Community,” touches on highly significant elements required to make digital preservation of news content possible.  Access to large-scale digital newspaper content has evolved how libraries and library professionals deal with multiple aspects of their work, including civic engagement, technology, legal considerations, and researcher support. Programmes and initiatives across the world are devoted to digitising and preserving yesterday’s news. But what about today’s news which is often created and delivered in a digital only format? Everyone is struggling with identifying and collecting material from the ever increasing and constantly changing sources in a diversified media landscape. Failing to preserve today’s news not only means losing large amounts of our cultural heritage, but it will impact how tomorrow’s news is reported as the available body of information will be incomplete.

For libraries and archives to maintain our mission to preserve and make accessible these cultural resources, we need to collaborate within our local communities and home institutions, between organizations, and across borders, all of which require close collaboration with publishers themselves.

This open session will reflect on how the task of continuously creating new solutions for preserving born digital media is a collaboration between many different stakeholders, some with competing interests.

The main theme of the open session

Here Today, Gone Tomorrow: The Current State of Born Digital News

Papers chosen for presentation should address, but are not limited to the following sub-themes:

  • Digital news media archiving and preservation
  • Collaboration with news organizations
  • Legal deposit of born-digital material – centralized or decentralized
  • Challenges in web harvesting
  • Institutional commitment to preservation sustainability
  • Tools and technical infrastructure for preservation
  • Environmental scans of the media landscape – from newspaper journalism to social media
  • Accessing and searching harvested materials

Other proposals relevant to the main conference theme will also be considered.

Submission Guidelines

Proposal abstracts for the IFLA Open Session must be submitted by 1 April 2016 the extended deadline of 29 April 2016 must be in English or French and should clearly include:

  • Title of the proposed presentation
  • Abstract of proposed paper (no more than 300 words)
  • Name(s) of presenter(s) plus position and/or title
  • Employer / affiliated institution
  • Contact information including email address, telephone number
  • Short biographical statement of authors(s)

Language of the paper and presentation: English or French.

Proposal abstracts should be submitted to (yes to all 3):

P&C: Alenka Kavčič – Čolić

IT: Evviva Weinraub

News Media: Niels Bønding

Selected presenters will be notified by 10 May 2016.

Accepted papers

  • Complete accepted papers should be 3000-6000 words in length and be an original submission not published elsewhere. A template for formatting your paper [DOC]  is provided on the WLIC 2016 website.
  • Complete accepted papers and accompanying presentation slides must be submitted by the end of June 2016.
  • Final papers should be written in any of IFLA’s official languages
  • 12-15 minutes will be allowed for the delivery of the paper
  • The papers will be made available in the IFLA Library (

To discuss any matter relating to this Call for Papers, please contact:

P&C: Alenka Kavčič – Čolić

IT: Evviva Weinraub

News Media : Niels Bønding


Registration information is posted on the conference website:

Important dates

29 April 2016:    Abstracts due

10 May 2016:   Acceptance notices sent to authors

30 June 2016:   Completed papers and presentation submitted


All proposals must be received by 1 April 2016.

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Columbus, Ohio. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All papers that are presented at the WLIC 2016 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.