Call for Papers: Open Sessions

Preservation and Conservation Core Activity


"Preparing for disasters – methods and case studies for the safeguarding of documentary cultural heritage"

[Deadline extended to: 7 March 2016]

The IFLA Preservation and Conservation Core Activity invites interested professionals to submit proposals for the open session to be held in Columbus, Ohio, USA from 13-19 August 2016.

Preparing for disasters through risk mitigation plans, adequate staff training and community engagement helps to significantly lower the loss and damages to cultural heritage in case of disasters. The Session will explore different aspects of risk mitigation, through best practice case studies (e.g. staff training, capacity building), and community engagement that effectively help to safeguard documentary heritage in case of a natural or man-made disaster. The Session will also look at how the 2030 Agenda’s Sustainable Development Goal Target 11.4 (‘…strengthen efforts to protect and safeguard the world’s cultural and natural heritage’) is addressed and furthered by libraries through their risk mitigation and preparedness plans.

We therefore invite proposals for papers which deal, among other aspects, with risk preparedness, risk mitigation and can demonstrate how these practises are critical to achieve the Goal 11.4 of the 2030 Agenda.

We seek pragmatic use-cases and examples to enable a discussion on best practice and exchange on this topic.

Proposals for papers should be no more than one page in length. If selected, speakers will have 25-30 minutes to present their results including 5 minutes for a question and answer period during the conference session. A total of 4 papers will be selected.


Proposals should be sent by 29 February 2016 the extended deadline of 7 March 2016 to:

Julia Brungs

Proposals should include the following information:

  • Name, title, and institution of speaker(s)
  • Title of proposed presentation
  • Address and email address of speaker(s)
  • Brief biographical statement about each speaker including information about the qualifications of the speaker to address the proposed topic
  • One or two paragraph discussion of the main points of the paper including an outline of the takeaways a conference attendee will obtain by having the topic presented at the conference
  • Language of presentation (please note the session will have no simultaneous interpretation)
  • Contact information for response to the proposal

Important dates

All proposals must be received by 7 March 2016.

The contact person for each proposal will be informed by 4 April 2016 whether their proposal has been accepted or not.

The authors will be required to submit the full, at least 5 pages paper for inclusion in the program. It must be written in one the official languages of IFLA by 16 May 2016.

Please note

Authors are required to permit non-exclusive publication of papers chosen for this session on the IFLA website and digital library. Papers that are accepted but not presented in person at the conference will not be made available on the official conference website nor will they be considered for nomination as a best paper of the conference.

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Columbus, Ohio. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All papers that are presented at the WLIC 2016 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses, including registration for the conference, travel, accommodation etc., are the responsibility of the authors/presenters. No financial support can be provided by IFLA, but a special invitation letter can be issued to authors.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.