Instructions for Accepted Posters

Please carefully read the information below

The list of accepted posters presentations is available on the Poster Sessions webpage.

There are two sessions for poster presentations, each two hours long: 12:00 to 14:00 on Monday 15 and Tuesday 16 August 2016. During these times there will be many delegates walking around the Hall and you are therefore required to be present to discuss your poster with any delegates that are interested to know more.

The board numbers, corresponding to numbered boards at the congress venue, are allocated and published on the website and also in the printed programme.

Please respect the board number you are given which corresponds to the list in the programme. The boards are located in the “Poster Area” of the Exhibition Hall (see Floor plan).

Set up and take down schedule

Material has to be posted to the boards on Sunday 14 August 2016 between 12:30 and 16:00 before the Exhibits Opening Party, which takes place in the Exhibition Hall.

If you chose to register onsite for day registrations, you will not have to register for this day too.

The posters should remain on display until Wednesday 17 August and ideally should be removed between 14:00 and 15:00 on that day, at the latest.

There is no storage space and therefore any handouts, leaflets or other material that is not fixed to your board should be brought with you on the Poster Session days.

Poster Board Specifications

Format: Portrait


The available poster boards are 964mm wide and 2300mm high portrait style.

For printed posters, the standard poster size of DIN A0 841mm wide x 1189mm high is the minimum size.

It is recommended that a printed poster be no larger than 900mm wide and 1900mm high.

If you are using photographs, graphics and pieces of text, these should also fit within the area of 900mm wide and 1900mm high.

Posters have to be fixed onto the boards by means of double-faced adhesive tape, which will be provided on site.

Please note that any equipment used in the poster area should be battery-operated (power will not be provided). The posters are located in public space so poster presenters are responsible for the security of their own Laptops and other equipment which should not be left unattended.

Posters in the IFLA Library

IFLA is interested in obtaining digital copies of presented posters in the born digital format – JPG, PNG or PDF – and publish them with Abstracts in the IFLA Library after the Conference.

Please note:

  1. All presenters are required to complete the online Authors’ permission form with the accurate details of their posters.
  2. Please submit your poster in digital format (PDF, TIF, JPG) to:


Digital Memory Toolkit – a free resource to assist community projects [PDF – 9MB]
Digital Memory Toolkit – a free resource to assist community projects [PNG – 2MB]
(Best IFLA Poster 2015: By Brigitte Doellgast and Niall McNulty, South Africa)

  1. In addition to the digital poster, presenters are asked to include an Abstract (in MS word) of no more than 300 words.

Deadline for submitting the poster with an Abstract for publication: 30 September 2016.

Preparing your poster

Posters are a combination of content and appearance. The content must be interesting, professional, and appealing to a broad audience. The appearance of the posters should be attractive, with a combination of graphics, photographs, and text.

Please try to include somewhere on your poster the title, author(s) and institutional affiliation(s) to match the information you submitted about your poster. This is the information attendees will have in their printed programme so it will help them to find the posters they want to see.

The presenters of posters often make available to delegates handouts: leaflets containing more information, printed pamphlets, or other types of material for distribution, which might explain or promote the contents of the poster. It is important to bring reasonable quantities of these handouts, and note that free copying facilities are not provided by the congress.

If you wish, you may add the World Library and Information Congress logo to your poster. This is optional and not a requirement. Please do not use the IFLA logo on your poster.

Poster printing:
Poster printing is the responsibility of the presenter and is not available on-site.

Best IFLA Poster 2016:
Poster sessions will be monitored by the Professional Committee’s jury to check on the efficiency and utility of the model for presenting information to the library community during the Congress. They will also select a winner of the “Best IFLA Poster 2016” which will be awarded during the Closing Session on Thursday 18 August 2016.

Photos from previous WLIC poster sessions: