Call for Papers: Open Sessions

Art Libraries Section


"The Sea So Great, Our Boats So Small: The IFLA Risk Register and Art Documentation at Risk"

[Deadline extended to: 11 March 2016]

All libraries face the possibility of sudden and irreparable loss from a natural or man-made disaster. At such moments, rapid assistance from external partners can make all the difference. To facilitate expedited response to library disasters, IFLA recently established the IFLA Risk Register. Similar to the ICOM and ICOMOS registers for museums and monuments, the IFLA Risk Register gathers information about unique and irreplaceable documentary heritage from institutions and individuals and holds this information in confidence until a trigger event. When disaster strikes, IFLA provides critical guidance to Blue Shield partners and UNESCO in order to guarantee a swift and targeted response.

At the 2016 IFLA World Library and Information Congress in Columbus, Ohio, the IFLA Art Libraries Section is sponsoring a session to highlight the IFLA Risk Register and to promote greater participation in it—especially among holders of art’s documentary heritage. An introduction by IFLA staff to the Risk Register will be contextualized with case studies on library disaster recovery and preparedness. We are seeking speakers who can thoughtfully address the realities of coping with threats from natural hazards, such as fires, floods, and earthquakes, in a library context. Accounts of recovery campaigns and local or regional preparedness programs are especially desired. Papers on best practices and other theoretical approaches are also of interest. Contributions that have an art library focus are particularly welcome.

Approximately twenty minutes will be allowed for a summary delivery of the paper at the conference; the full written paper is not to be read. The full text of the final paper should be no more than twenty pages, double spaced. Final papers and presentations must be in one of the official IFLA languages: Arabic, Chinese, English, French, German, Russian, or Spanish.

Important dates

1 March 2016 exteded to 11 March 2016: Proposals due
7 March 2016: Acceptance notices sent to authors
15 June 2016: Full text of papers due


Proposals must be submitted by email and must contain

  • Email subject line “IFLA Columbus Paper Proposal”
  • Title of the paper
  • Author(s) of the paper
  • Paper abstract (500 words maximum)
  • Speaker’s name, professional affiliation, postal address, and email address
  • Biographical note on the speaker (100 words maximum)
  • Language of the paper
  • Language of the presentation
  • Papers must be original and not have been published or presented elsewhere

Please submit your proposal no later than 11 March 2016 to:

Sandra Ludig Brooke, Chair of the IFLA Art Libraries Section

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program in Columbus, Ohio. Abstracts should only be submitted with the understanding that the expenses of attending the conference will be the responsibility of the author(s)/presenter(s) of accepted papers.

All papers that are presented at the WLIC 2016 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.