Call for Papers: Satellite Meetings

Preservation and Conservation Section with Strategic Programme on Preservation & Conservation (PAC)


"Up Up and Away: High density storage for library materials "

[Deadline extended to: 29 February 2016]


10-11 August 2016


Washington DC, United States

Libraries resolve their space issues by developing and building high density storage with environmentally sound and secure storage for library materials. Digital repositories provide the same secure and long term storage for digital collections. The Library of Congress (LOC)) provides sound environments for library and archive materials from paper to audio visual materials including film, tape, paper, photographs and digital files. Library of Congress will host this Satellite meeting for IFLA 2016.

The Preservation and Conservation Section and the Strategic Programme on Preservation and Conservation (PAC) invite papers from different fields of expertise about high density storage or physical and digital media to provide long term preservationally sound storage. Topics for safe storage could include: disaster mitigation, A/V storage, digital repositories, mixed storage of materials, and storage for small and underfunded institutions, shared storage across institutions. The contributions should provide practical experiences and examples based on current standards. On a broad scale such papers could reference standards and how they were applied, experience and training for staff working in high density storage, retrieval and input of items into storage; workflow processes for safely processing collection items into storage and how retrieval is accomplished. Renovation of older buildings to provide higher density storage and to maximize equipment efficiency could also be addressed.

Presenters will have 20 minutes to deliver their preservation, followed by time for questions and discussion.


Proposals for presentations should be in English and include:

  • title of the paper;
  • detailed abstract of the paper (no more than 500 words)
  • Speaker’s name, address, telephone and fax numbers, professional affiliation, e-mail address, and a brief biographical statement of no more than 50 words.

E-mail proposal should be sent to:
Jeanne Drewes, P & C Section, Satellite Committee Chair
Email: and please indicate “IFLA 2016 Satellite proposal” in the subject line.

Important Dates

Proposal submission: 4 February 2016 extended to 29 February 2016

Acceptance notification: 24 March 2016

Paper submission: 30 May 2016

More Information

For additional information on this call for papers you may contact:
Jeanne Drewes, P & C Section, Satellite Committee Chair


All proposals must be received by 29 February 2016.

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program of the Satellite Meeting.

All papers that are presented at the WLIC 2016 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses for attending the satellite meeting (eg. travel, accommodation, etc.) are the responsibility of the authors/presenters. No financial support can be provided by IFLA.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.