Call for Papers: Satellite Meetings

Asia and Oceania Section


"Access to Information in Small Island Developing States"



12 August 2016


Columbus College of Art and Design’s Canzani Center.
The Center is located at 60 Cleveland Avenue, Columbus, OH 43215, USA.


IFLA Regional Standing Committee for Asia and Oceania in collaboration with ALA International Relations Round Table (IRRT) and the local Organising Committee with representatives from the Columbus College of Art and Design  and the Columbus Metropolitan Library.


The organisers invite you to participate in this event, simply by attending, or also by presenting a case study or introducing a topic (see Topics below). If you wish to submit a proposal for a presentation then note the deadlines. The satellite pre-conference theme is closely linked to the theme of the RSCAO open session during the programme of the main Congress (WLIC) of ‘Access to Information for Sustainable Communities’. There is also close alignment with the recently released Sustainable Development Goals of the United Nations, and IFLA’s Strategic Directions and Key Initiatives of ‘Libraries in Society’ and ‘Capacity Building’.

It is expected that the satellite meeting will provide a forum for discussion, learning and exchange of ideas in relation to developing and promoting access to information in SIDS (Small Island Developing States). It would be particularly relevant to those individuals who have an interest in engaging with the wider discussion on sustainable development and the role of libraries.

Target audience & Participants

  • Librarians, information professionals, educators and policy-makers especially from SIDS the world over and in particular in the Asia-Oceania region.
  • Representatives of relevant sector bodies and inter-governmental agencies active in supporting libraries and access to information in the Asia-Oceania region.
  • Participants will also include representatives of the IFLA RSCAO, the ALA IRRT, and agencies in the host country.
  • Members of other IFLA sections with an interest in the regional issues to be discussed at this satellite meeting.

Event format

The event comprises an opening session with an overview of intended outcomes, followed by four sessions of one and half hours each in duration. There will be short presentations, five to eight minutes in length, at the beginning of each session to present the topic, relate experiences, and highlight issues. This Call for Participation invites your submissions. Around 45 minutes will be used for discussion in groups related to the session topic. Half an hour will be available for participants to share their group findings and see if it is possible to arrive at a consensus as to approaches, methodologies and experiences. The focus is on the practical.


We are particularly interested in presentations that address the following topics:

  • Advocacy – how you and your library can advocate for a role in implementing national and sectorial strategic plans/initiatives. This session will be present the IFLA Advocacy Kit and talk about the SDGs.
  • Strategy development – what comprises a strategic plan? Do you have to have one? This session looks at the elements that make up a strategic plan, and presents the steps that have to be taken in its development. This will provide a useful theoretical background to strategic planning and help you find your way.
  • Sustainable development – can you and your library muscle your way in to partnering with other entities (e.g. government departments, universities, schools) to achieve national and sectorial strategic objectives? For example, a ministry of health has as one of its strategic goals the improvement in maternal health; can (and how can) a public library contribute to achieving this objective?
  • Networking and partnerships – the key to the involvement of you and your library in national and sectorial development is successful partnerships and networking. This session looks at some successful networks and partnerships to demonstrate why they are successful.

A short ‘summary of summaries’ will be presented at the RSCAO Open Session.

Submission Guidelines

Proposals for introductory presentations must be in English (up to 500 words in length), and relate specifically to one of the four topics.

Proposals should be submitted by 12 February  2016 the extended deadline of Monday 21 March 2016 via email to:

Selection of presenters is based on the submission, and presenters will be notified whether they have been successful by Monday 28 March 2016.

Registration and payment

Available soon. We anticipate a registration fee of no more than USD 60 to cover expenses.

No financial support can be provided by IFLA (but see below for Grants).

Please note

At least one of the paper’s authors must be present to deliver a summary of the paper during the program of the Satellite Meeting.

All papers that are presented at the WLIC 2016 will be made available online via the IFLA Library under the Creative Commons Attribution 4.0 license.

Authors of accepted papers must complete the IFLA Authors’ Permission Form.

All expenses for attending the satellite meeting (eg. travel, accommodation, etc.) are the responsibility of the authors/presenters. No financial support can be provided by IFLA.

Congress Participation Grants

List of opportunities for support is available on our Conference Participation Grants webpage.

For more information please contact: